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Registry Details for 'Commissioner of an Garda Siochana'
| Company Name: |
Commissioner of an Garda Siochana
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| Ref Number: |
0315/A |
| Reg Type: |
DC+DP
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| Company Address: |
Garda Headquarters Phoenix Park Dublin 8 |
| Contact: |
SuperintendentPat Burke
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| Purpose: |
Law enforcement. Compliance with powers and functions assigned in consonance with Garda Siochana Act and legislation, and demands for Police service. The Mission Statement of an Garda Siochana is working with communities to protect and serve.
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| Continuation Due Date: |
11/12/2012
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| Description: |
(1) Exam Office Garda College database. Record of students examinations Registered number, names, addresses, stations and results of exams undertaken by students, records/administration
(2) Human rights office database. Co-ordinate human rights agencies / contacts Names and addresses (Irish and Foreign Agencies) used for records and administration
(3) Chief Superintendents and Superintendents development database. Particulars of participants in officer Development courses Registered number, name, rank and Division of attendees used for records and administration
(4) Exchange programmes database. To manage and facilitate exchange programmes. Names, addresses, registered numbers of participants used for records and administration
(5) Seminars database. Co-ordination of Seminars conducted. Names and addresses, contacts, used for records and administration (6) Conference database. To record and manage. Names, addresses personnel involved, Divisions used for records and administration
(7) National Quality Service Bureau mailing list Indexation of contacts particulars. Names and addresses including e-mail address of Gardai and civilians used for administration and records
(8) Divisional customer service panel database Registration of contact particulars. Names and addresses inclusive of nominees / contacts, e-mail addresses used for administration and records
(9) Divisional Inspectors list database. Record of office holders Names and addresses including e-mails addresses used for administration and records (10) Medical office daily list students database. To record student attendance with medical officer. Name, intake date, nature of illness, record of attendees
(11) Injury list students database. Record of injuries to student Gardai Name, intake date, nature of illness, record of attendees
(12) Sick list phase 2 students database. Record of sickness Phase 2 students Name, date, nature of illness, record of sick leave
(13) Sick list staff database. Sick record of staff members Name, date, nature of illness, record of sick leave
(14) Hepatitis 'B' List students database. To record recipients of Hepatitis B inoculations – Students. Name, intake, dates of inoculations, blood test results etc. Record of attendees, System undate in 2005 whereby the Occupitational Health Management System (OHSSYS) was extended to the College Medical Department for the purpose of recording vaccinations for students
(15) Hepatitis 'B' List staff database. To record recipients of Hepatitis B inoculations – Staff. Name, dates of inoculations, blood test results etc. Record of attendees. System undate in 2005 whereby the Occupitational Health Management System (OHSSYS) was extended to the College Medical Department for the purpose of recording vaccinations for students
(16) Admin office Household database. To manage external accommodation – students Names, address, telephone and payments. Record of external accommodation (17). E.U. Fund database. To record EU projects in organisation. Details of E.U. funded projects within an Garda Siochana – accounts records containing names and details of persons who have received E.U. funding
(18) Assistant Commissioners office Educational Qualifications database. To record educational courses of members Name, registered number, rank, qualifications – recording 3rd level educational courses of members
(19) Administration office bedroom allocation database. Names intake room number – record of internal accommodation
(20) Physical studies FITECH (software application) To measure the fitness level of students. Name, sex, intake, registered number, fitness level, recording fitness levels
(21) Physical studies assessment database. Management of results of fitness tests. Name, sex, intake, registered number, fitness level, recording fitness levels
(22) Student / Probationer Administration Student Intake database. To record intake of Garda students to Garda College. Student intakes – names, address, sex, registered number, station education etc
(23) In-service-training Pre-retirement database. To maintain record of pre-retirement participants. Name, rank, registered number, station, course, date etc, administration, queries
(24) Stores inventory database. To manage stores and assets Names and telephone number of suppliers, inventory control
(25) Staff inventory database. To record and manage issue of uniforms to staff and Garda intake. Names, registered numbers of staff, students Inventory control
(26) Information Technology Training Section. Garda Siochana staff list database. Monitor and control of P.U.L.S.E. training in an Garda Siochana Names, registered number, station PULSE training – recording level of personnel training on P.U.L.S.E
(Acronym for Police Using Leading Systems Effectively) (27) Divisional P.U.L.S.E. trainers database. To monitor Divisional P.U.L.S.E. training capacity. Names, registered number, station P.U.L.S.E. trainers – administration, queries
(28) Divisional P.U.L.S.E. agents database. To identify PULSE agents in Divisions. Names, registered number, station PULSE agents – administration, queries
(29) I.T. Training database. To record technical training provided to Garda members and students Names, registered number, members trained, requiring training in computer skills, courses / queries
(30) I.T. Staff Training database. To record technical training provided to Garda members and students. Names, registered number, members trained, requiring training in computer skills, courses / queries
(31) ALICE library software application. Software package to monitor book borrowings. Registered number, names and addresses of students who borrowed books
(32) Library - Periodical list database. To maintain periodical circulation list. Details of department/offices – mailing list. Contains names of person who receive periodicals from the library
(33) Chief Superintendents office staff list database. To facilitate nominal role and staff particulars. Staff names, past and present to the college, registration number and their allocated sections – administration purpose
(34) Transfers list database. To record particulars of Garda transfers effected at the Garda College Names registered numbers of person's transfers to and from the college
(35) Qualifications database. Staff educational qualifications. Name registered number and details of staff educational qualifications
(36) List of Courses database. To track borrowing and return of books and materials. Registered number, names and addresses of members on courses who borrowed books (37) Sergeants and Inspectors Promotion course database. Particulars of Inspectors and Sergeants promotion courses. Names and registered numbers of Sergeants / Inspectors who have participated in supervisory development programmes or who have to undergo programmes
(38) Medals database. Used to record the awarding of long service medals. Names and registered numbers of members who have long service medals
(39) Career Details (forms) database. Electronic record of illness of intakes and members. Name and registered number of members details (form D.6) illness, awards etc
(40) Garda Research unit database Statistical analysis Details of complaint/complainant.Crime effects and attitudes, victim details offenders details, results of proceedings and characteristics emerging
(41) Information database on P.U.L.S.E. Logging of details of all incidents coming to the notice of an Garda Siochana, and associated investigations / follow up. Surname, first name, suffix, title, address, phone no, gender, marital status, nationality, date of birth, occupation, religion, email address, driving licence number, passport number, alien registration number, juvenile liaison number, criminal conviction number
(42) Firearms Registration & licensing of firearms and firearms dealers. Name and address details of licence or dealer, Gun club name, entitlement to shoot details. Dealer trading name
(43) Court Outcomes Record of convictions for indictable and some non-indictable offences. Name, address, DOB of the offender, accused, location of court, appeal details if any, criminal conviction no, outcome of the prosecutions and details of any penalty given
(44) Property. Details of property stolen and recovered, with matching facility to aid return to owners. Description, serial number, inscription, approx age, value, insured by details, owner details
(45) Person photographs Photographs of persons as provided for, via legislation, statutory instruments and other regulations Source of photo, reason for photo, authorising officer details, subject of photo details
(46) Vehicle Vehicle and owner information provided from National Vehicle and Drivers file. Owners name and address details, previous owner name and address details, insurance details, motor tax details,vehicle details
(47) Charges Details of all Charge sheets generated by an Garda Siochana. Accused name and address DOB, offence alleged details, parent /guardian details, prosecuting Garda details
(48) Bail Details of bail granted by Gardai and the Courts on foot of a charge
(s). Accused name and address details, bail date, amount and conditions
(49) Summons Details of all Summons and Summons applications generated by An Garda Siochana. Accused name & address details, offence alleged details, parent /guardian details, witness name and address details, prosecuting Garda details
(50) Warrants Details of all Garda created warrants and warrants issued by courts for execution by An Garda Siochana Name and address details of person against whom warrant is issued, name details of executing Garda. Name of issuing Judge
(51) Electoral Register Name and address details of all electors with searching to facilitate public enquiries. Electors first name, surname, title, suffix and address details
(52) Driving Licence and Insurance Production. Record of driver's licence and insurance details where production at a Garda station is demanded under the Road Traffic Act. Drivers details, driver licence details, insurance details, certificate of roadworthiness / NCT details, requesting Garda details
(53) Garda Details Summary Garda Members details Surname, First name, Rank, Registered number,Unit No, Station of allocation, shoulder number, Date of appointment to station
(54) Correspondence register Used for both internal and external correspondence. Name and addresses of persons who write to an Garda Siochana in relation to any matter. Name rank of members of an Garda Siochana who are dealing with correspondence
(55) Alarm System List of key holders who have their premises alarmed and wish to be monitored by an Garda Siochana. Name and address of the owner of the premises, name and address of the key holder, name and address of the security company who are monitoring the premises
(56) Intelligence managed by collator investigators in respect of suspected criminal activities. Personal information identifying criminals, suspects, vehicles and incidents involving. Names and address of victims
(57) Drugs Intelligence in all Divisions Details of intelligence gathered on persons who are likely to be involved in the illegal supply or distribution of Controlled Drugs. Information supplied to enable the identification of persons involved in supply or distribution of controlled drugs
(58) Major Accident Plan. Relates to procedure to be put in place in the event of a serious incident in an Area. Contains the names and addresses of persons who need to be called on in the event of a Major Incident. ie; Doctors, Priests, Coroners, Corporation/Council, all emergency related services
(59) Non-National's database Relates to all non-nationals convicted of any offence or crime in the area. Name, address, date of birth, gender. Name rank of Garda involved in the case
(60) Domestic Violence. Relates to Barring, Safety and Protection Orders issued by the Courts. Name of the applicant, address, type of order, date issued, date expired. Name of person subject of the order
(61) GATSO/fixed cameras Database of vehicles detected committing speeding offences. Linked to national vehicle file. Name and address of registered owner of vehicle. Location of detected offence
(62) Mixed data register Used to record various applications and licensees. Persons who apply for a collection permit. Persons who apply for a license that may only be issued by an Garda Siochana or the District or Higher Court. A collection permit issued under the Gaming and Lotteries Act or Street and House-to-House collections. Name and address of the applicant. Name and address of the organisation. Gaming and Lottery Act in relation to slot machines. Name and address of the applicant. Name and address of the premises. The Betting Act. Name, address, of the licence holder. Suitability of premises, name and address of premises. Liquor Licensing Act. Name and address of holder of the licence, this may be a company, if so registered number of company under the companies act, list of directors of the company. Type of licence applicable to the premises
(63) Crime ordinary Relates to all files referred to the Director of Public Prosecution. Names and addresses of persons involved. Name address DOB of defendants, victims and witnesses. Particulars of Garda involved name and rank
(64) F. O. T. S. national and local Details of persons who are issued a fine on the spot for an alleged offence under the Road Traffic Act. Linked to national vehicle file. Name and address of registered owner of vehicle. Particulars of investigating Garda/traffic warden
(65) Public Service Vehicle file. Maintains records in respect of all P.S.V. drivers, taxi and hackney plates Name and address, date of birth. Phone number (where given) licence details and validation dates, plate and badge numbers. Full vehicle details
(66) Horse and Carriage Maintain records in respect of all Horse drawn carriages. Name address DOB of holder of carriage and license details
(67) Staff details Details relating to Garda and Civilian members of staff attached to that location Name address contact telephone number. Registered number, details of courses undertaken, size roll and equipment issued (68) Domestic Violence Sexual Assault database. Relates to Assaults of sexual nature. Victims and offenders name and address, D.O.B Synopsis of the case. Investigating Garda details
(69) Age Card Used by Juveniles for verification purposes “a voluntary scheme” Name, address, DOB, station of application, and unique identification number
(70) Details of Community Alert scheme. Crime prevention scheme. Name of scheme, division, district, station code, No of houses, Garda and coordinator details
(71) Juvenile Offenders database. Record of juveniles cautioned under the Diversion programme. Particulars of Garda, victim and culprit involved in the case
(72) Garda Schools Programmes Details of Garda Visits to schools Name, Rank, reg. no, station of Garda and name and address of school visited
(73) Details of Neighbourhood Watch scheme Crime prevention scheme. Name of scheme, division, district, station, number of houses, name of liaison Garda and rank, name address telephone number of civil coordinator and date of launch
(74) Details of Coastal Watch Crime prevention scheme. Name of scheme, name and registered number of Garda. Extent of coastline. Vessel details and ownership
(75) Details of Garda Special Projects. Diversion projects set-up with community scheme. Name and address of project manager, project coordinator, project treasurer. Name rank of Garda liaison. |
| Description B: |
(76) Business Watch Crime prevention scheme
(76) Name of scheme, number of businesses, Name and rank of liaison Garda and civilian coordinator
(77) Details of Victim Support Used to support victims of crime. Victims details and Garda district and station
(78) Details of Hospital Watch Crime prevention scheme. Name of scheme, division, station, name of Garda, name and address of contact person
(79) Details of contacts with the Racial & Intercultural Office. Name and address of liaison persons from representative groups
(80) Garda Liaison Officers with Gay and Lesbian Community. Name, rank, station of Garda liaison
(81) Police certificates of character Requests by persons for a police certificate of character. Name and address DOB of applicant. Where they applied, where and when certificate dealt with
(82) Europol database Intelligence gathered and disclosed between the Law Enforcement Agencies of the member states of the EU. Europol Act 1997 Name, address, D.O.B. and any other information that may identify any person who may have been convicted or suspected of committing any offence punishable by law
(83) Interpol Channel of communication between international police agencies. Contains information on the following subjects. Missing persons, missing children, extraditions, persons suspected of involvement in criminal activities. A document managed system was introduced in October 2005 - to facilitate the management, archiving, search and retrieval of documents within the section
(84) Exhibit tracking system Administration tool used to track crime exhibits. Name and address of the injured party. Particulars of exhibit and Date delivered. Name registered number rank station and phone number of the member in charge of the case. Names of the persons who received the exhibits for examination. * A Drug Register - details as outlined above just specific to drugs including details of drugs for destruction. * A mechanisim for recording vehicles - details as outlined above just specific to vehicles required technical examination in the Dublin Metroplitan Region. Details of the Vehicle Registeration, make, model & colour, where possible
(85) A.F.I.S. Automated Fingerprint Identification System. Used to identify the perpetrators of crime and back-up of criminal records used for personal identification. Name and address of the person who is fingerprinted. Name and address of the person who fingerprinted him Name of authorising Superintendent. Name of the member in charge of the case. Section of law under which fingerprint was taken or if it was taken by consent. Date and place fingerprint taken. Fingerprint of person
(86) Ballistics Used for evidential purposes, Court and Crime investigation. Name/Alias, Address, DOB of person suspect / charged with an offence under the Firearms and Offensive Weapons Acts or Explosive Substance Act 1883 (87) Fogra Tora Index database containing intelligence relating to crimes committed, persons wanted/missing. Property stolen. Names addresses and DOB of persons wanted by law enforcement agencies, Names and addresses of persons suspected of involvement in criminal activities. Names and addresses of persons missing
(88) Mapics - Application Integrated financial package application. Used to assist in procurement (invoicing and payment) and inventory transactions. Names addresses telephone numbers of suppliers including products and prices. The names registered numbers and stations of members of an Garda to whom equipment was issued
(89) Serving and retired officers database. Use to contact serving and retired members officers of an Garda Siochana. Name and station of serving members. In relation to retired members their name and address
(90) Command and Control Computer aided dispatch system used to centrally deal with all emergency and incident calls to the Garda in the DMR and control all mobile units. Contains the name and address of the complainant. The incident type incident number incident date and incident location, Name registered number and shoulder number of Garda
(91) Microsoft exchange groupware product. Used to communicate and share information with other people in an effective and timely manner. Name and location of Garda and civilian personnel who have access to it
(92) Administration Reference File Index file containing registered number and administration file reference. Registered number used for administration and file reference (93) Registry HRM Section number, file number and administration file reference. Registered number used for administration and file reference
(94) Garda Personnel Files Allowance, Courses, ID card history, Exams, Language expertise details, Leave, Pensions, Compensation, Absence, Promotional history, Relations in force, Discipline Transfers, Station history, Commendations, Third Level Qualifications, Discipline, Scott medal status, Complaints, Legal actions. All details pertaining to members of An Garda Siochana Name rank registered number, inclusive of all personal history, names and addresses of immediate relatives in Ireland. Details on allowances, promotion, transfer, marriage, courses undertaken, sickness or injury. Details of compensation, awards or commendations. Identification card particulars, language proficiency, details in relation to transfers, Details in relation to complaints against member, name and address of complaint, name of investigating Garda. Name and address of person taking legal action against member
(95) Tranman Transport management information system Contact details of Garda personnel seeking repairs to official Garda vehicles. Company and contact name of persons involved in business with an Garda Siochana. Allocation particulars of official vehicles
(96) Accident management database system. Used to track official accidents. Names and stations of member involved in official accidents. Names and address of third parties involved in accidents with official Garda vehicles
(97) Courier Database Particulars of couriers checked by Traffic department. Full name and address, date of birth, PULSE ID number (where applicable), full vehicle details. Courier company name and address. “Alerts” in respect of any previously recorded offences, non production of documents demanded, any endorsements or disqualifications recorded
(98) Crime Stoppers Information given to the Garda in confidence in relation to criminal/suspects activities used for investigation purposes. The names and addresses of culprits/suspects and any information that might help to identify them
(99) Internal investigations Relates to investigations of members of an Garda Siochana that may involve criminal activities. Name and address of the complainant. Name and address of the victim. Name and address of the witness/witnesses. Name and rank of Garda investigating the complaint or under investigation
(100) Fraud investigation database. Complaints to Garda Bureau of Fraud investigation Name and address of complainants and nature of complaint. Name of investigating Garda
(101) Money Laundering database. Suspicious transactions reported by various Financial Institutions. Name and details of account holder. Name of financial institution, amount involved, reason for reporting (102) Taskmaster (air support) Software application used to record flight details Names of persons who were on board Garda flights
(103) Database on registration of Foreign Nationals who are obliged under law to register in Ireland Name, address, gender, DOB, nationality, marital status, registration ID. Details of any supporting documents. Reason for refusal
(104) Sudden deaths database. Names, address, date of death and cause of all sudden deaths in the Mater, Temple Street and Rotunda hospital
(105) Garda Prisoner Log. Details of all Persons detained by An Garda Síochána Prisoner Name, Address, DOB, Sex, Arrested Reason, Arrest Data & Time, Station, Release Data, Prisoner Log Result, Arresting Garda Details
(106) FCPS (Fixed Charged Processing System) national & Local Details of persons who are issued with a fine for an alleged offence under the Road Traffic Act. Linked to the national vehicle file. Name and Address of registered owner of the vehicle. Particulers of Garda/Traffic Warden
(107) CPS ( Court Presenters System) This is a database for scheduling court appearances. Details of Accused Name, DOB, Trail Date, Court Outcome, Garda Name and Garda Registered Number
(108) CSAI (Clerical Sexual Assault Investigation) This system supports investigations into clerical abuse. Name, Address and Contact details of both the Accused and the Victims. Details of the Case. Garda Name and Registered Number
(109) Vetting and Tracking system This system tracks applications for vetting requests in the Central Criminal Records Office in Thurles. Name and DOB, date received and details of source of the request. |
| Disclosees: |
(46) Vehicle International police agencies (82) Europol database European Union (83) Interpol International police agencies (86) Ballistics International police agencies |
| Transfers Abroad: |
(46) Vehicle International police agencies Vehicle and owner information provided from National Vehicle and Drivers file. Owners name and address details, previous owner name and address details, insurance details, motor tax details, vehicle details for the investigation of crime transferred for the purpose of investigating crime
(82) Europol database Intelligence gathered and disclosed between the Law Enforcement Agencies of the member states of the EU. Europol Act 1997. European Union Name, address, D.O.B. and any other information that may identify any person who may have been convicted or suspected of committing any offence punishable by law transferred for the purpose of prevention and detection of crime
(83) Interpol Channel of communication between international police agencies. International police agencies Contains information on the following subjects. Missing persons, missing children, extraditions, persons suspected of involvement in criminal activities transferred for the purpose of prevention and detection of crime
(86) Ballistics Used for evidential purposes, Court and Crime investigation. International police agencies Name/Alias, Address, DOB of person suspect/charged with an offence under the Firearms and Offensive Weapons Acts or Explosive Substance Act 1883 transferred for the purpose of prevention and detection of crime. |
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